By-Laws

Article I - NameArticle VII - Employees & Agents of the Association
Article II - PurposeArticle VIII - Board & Committees of the Association
Article III - MembershipArticle IX - Nominations & Elections
Article IV - DuesArticle X - Code of Ethics & Discipline Procedure
Article V - Meetings & VotingArticle XI - Amendments
Article VI - OfficersArticle XII - Scholarship

Article I - Name

The name of this organization shall be Massachusetts Collectors and Treasurers Association.

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Article II - Purpose

The purpose of this Association shall be to motivate its members in striving for an ever increasing degree of excellence and professionalism in the performance of their duties as Collectors or Treasurers; provide a continuing program of education and training regarding the management of public funds; sponsor and support legislation it deems favorable to the financial well-being of the communities of the Commonwealth; oppose legislation of adverse effect; encourage and foster the development of sound municipal practices and procedures.

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Article III - Membership

Membership in this Association in general shall be available to all persons who are or who have been engaged in the collection of taxes or who have served as collectors or as treasurers or as their assistants and to others who express an interest in the purposes and ideals of this Association.

Membership in this Association shall be extended as set forth herewith:

  1. Full, Unlimited Membership - Such membership shall be available only to incumbent Collectors, Treasurers and Finance Directors or Chief Financial Officers who have direct responsibility for the work of the Treasurer or Collector of the 351 cities and towns and to incumbent Treasurers, Business Managers or Chief Financial Officers of Districts in the Commonwealth. Such membership shall be extended automatically to the municipality or the district and the Full, Unlimited Member shall be considered the representative of the municipality or district. This type of membership shall enjoy, in addition to all other privileges of membership, (a) the right to vote (b) eligibility to serve as officers of this Association (c) eligibility to serve on permanent committees and boards of the Association.
  2. Honorary Membership - The Association, upon nomination made and duly seconded, may by a majority vote at meeting assembled, elect to confer honorary membership upon any candidate recommended for same by the Honorary Membership Committee. Honorary members shall enjoy all privileges of membership save the right to vote and the privilege of holding office but may serve on committees and boards of the Association in an advisory capacity. Honorary members shall be exempted from the obligation of payment of annual dues.

    Ex-officio honorary membership in this Association shall be extended to the incumbent Treasurer of the Commonwealth and the Commissioner of the Department of Revenue for so long as they hold such office and position, respectively.
  3. Associate Membership - This type of membership shall enjoy all privileges of membership save the right to vote and the privilege of holding office but may serve on committees and boards of the Association in an advisory capacity. Membership in this category shall be as set forth herewith:
    1. Associate Members - Individuals
      1. Former Municipal Collectors, Treasurers and District Treasurers - Such persons shall have served in their office for a minimum of 3 years and may become members upon expressing desire to do so and payment of applicable dues.
      2. Assistant Collectors, Assistant Treasurers, Inside Deputy Collectors - Such persons must have been officially appointed to such office and shall be admitted to membership only upon recommendation for their admission made by the incumbent collector or treasurer. Thereafter membership shall become effective on payment of applicable dues.
      3. Collectors and Treasurers of public agencies other than municipalities and districts, County Treasurers and other public officials - Such persons may be admitted to membership upon application and approval by majority vote of the Executive Board. Membership shall become effective upon payment of annual dues.
    2. Associate Members - Business Concerns

Such membership shall be available upon application of any firm expressing and demonstrating an interest in the ideals and purposes of the Association.

Approval of such application for membership shall require majority vote of the Executive Board. Membership shall become effective upon payment of annual dues.

Membership in this category shall be limited to such number as the Executive Board may from time to time establish and the Association by majority vote at meeting assembled, approve.

The Executive Board reserves the right to limit the number of representatives of a member in this category attending any one function of this Association. Any Associate membership shall be revocable at the recommendation of the Executive Board and by a majority vote of the Association members eligible to vote at meeting assembled.

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Article IV - Dues

The dues structure of this Association shall be as set forth herewith. Dues shall be payable at the beginning of the Association’s business year, commencing July 1.

Changes in the dues structure shall require amendment of this section of the by-laws in accordance with Article XI of these by-laws.

Increases or decreases in the dollar amount of any segment of the dues structure shall not require amendment of these by-laws, but shall become effective upon recommendation of the Executive Board and a majority of the voting membership at a regular business meeting of the Association.

Non-Payment of Dues

In the case of Full Members, Associate Members, Assistant Collectors & Treasurers, Assistant Collectors, Assistant Treasurers, Finance Directors, Chief Financial Officers or Business Managers, non-payment of dues shall result in termination of membership. Such termination shall be automatic and shall take effect should dues for one year remain unpaid as of November 1 of that fiscal year.   

The Executive Board by majority vote shall have the authority to waive the penalties for non-payment in those cases where the Executive Board judges the reason for non-payment to be due to circumstances beyond the control of the individual holding the office.

In the case of Associate members, non-payment of dues shall result in termination of membership. Such termination shall be automatic and shall take effect should dues for any one year remain unpaid as of November 1 of that year.

An Associate member seeking reinstatement after being terminated for non-payment of dues, shall be required to file application for reinstatement and pay all dues in arrears. Such reinstatement shall require approval by majority vote of the Executive Board.

Annual Dues (Schedule Adopted at Annual Meeting, June 10, 2013, effective July 1, 2014)

Group I: Municipalities and Districts - Collectors, Treasurers, Assistant Treasurers, Assistant Collectors, Inside Deputy Collectors.

Population of Municipality or District

Dues                                                                     

1 - 15,000

$50.00 per individual

15,001 - 30,000

$100.00 per individual

30,001 and over

$140.00 per individual
Group II: Former Members

Retired

Active in Public Service

$10.00 per individual

$25.00 per individual

Group III: Collectors and Treasurers of public agencies other than municipalities and districts, County Treasurers, and other officials 
Dues
$120.00 per individual
Group IV: Business Concerns 
Dues

$425.00 per indiviudal

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Article V - Meetings and Voting

The Annual Meeting shall be held between March 1 and June 30 of each year, on a date set by the Executive Board with notice given to all Full, Unlimited Members not less than 30 days in advance of the meeting date.

Other meetings may be called by the President or the Executive Board and shall be called upon written petition to the President, signed by no less than fifty Full, Unlimited Members of the Association.

A total of fifty Full, Unlimited Members in good standing shall constitute a quorum at all Association meetings.

Unless otherwise provided for in these by-laws, a majority of votes cast shall prevail in all votes taken at Association meetings and meetings of committees and boards of the Association.

A motion to rescind a previous vote or action of the Association or any of its committees, boards or officers on a matter not previously considered by the Executive Board, shall require a 2/3 vote. If such motion falls short of the 2/3 required but attains a majority, the matter shall be referred to the Executive Board for consideration. In all other instances, a motion to rescind shall require a simple majority.

Only Full, Unlimited Members shall have the right to vote. A municipality shall be entitled to two votes and a district to one vote.

When two municipal offices are occupied by the same individual, that individual must be present and is entitled to cast one vote. When the offices are occupied separately by different individuals, each such individual must be present to cast the vote for his or her office. Should more Full, Unlimited Members be present than the allowable number of votes from a municipality or district, not more that the allowable number of votes may be cast.

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Article VI - Officers

The officers of the Association shall be a President, irst Vice-President, a Second Vice-President, aThird Vice-President, Secretary and a Treasurer, each of whom shall be elected by a vote at the Annual Meeting of the Association for a term not exceeding one year or until a successor is elected. The office of Secretary and the office of Treasurer may be held simultaneously by the same individual, in which event it shall be considered as one office for the purpose of establishing voting entitlement at meetings of the Executive Board.

No person may serve as an officer of the Association unless he or she is a Certified Collector or Treasurer.

No person may be elected more than once to the same office for a full term, except for the office of Secretary and the office of Treasurer.

An officer of this Association shall so serve only as long as he or she continues to serve as a Collector, a Treasurer, a Collector-Treasurer, a Finance Director, A Chief Financial Officer or a Business Manager.

Officers of the Association are members of the Executive Board by virtue of the office they hold. Each officer shall be entitled to one vote at meetings of the Executive Board.

A vacancy in any office except that of the President shall be filled until the next Annual Election by a majority vote of the Executive Board.

Duties of Officers - The duties of the officers shall be to carry out the policies of the Association as voted by the Executive Board and the general membership.

The President - The President shall preside as Chairperson at all meetings of the Association and at all meetings of the Executive Board. In the absence of the President, the Vice-President shall assume the duties of the President. In the absence of the President and the Vice-Presidents, the Secretary and the Treasurer respectively, shall conduct the business of the Association.

The President shall be a member ex-officio of all committees and boards during his or her term of office.

The President shall serve as Dean of the Annual School.

The President shall be a member of and serve as chairperson of the Ethics Committee of the Association during his or her term of office.

The President shall, following any meeting of the Executive Board, report to the membership at the next official business meeting of the Association or sooner if he or she deems it necessary, all pertinent votes and action taken by the Executive Board at that meeting. The President shall appoint all special committees and the chairperson thereof except as otherwise provided for in these by-laws. The President shall appoint a standing nominating committee with the approval of the Executive Board, to serve during the president’s tenure of office.

The President shall perform such other duties as may be required by custom or by the welfare of the Association.

The First Vice-President - The First Vice-President shall assume the duties of the President in the absence of the President. The First Vice-President shall be a voting member of the ELegislative ommittee and shall serve as chair of the Committee during his or her term of office.
 
The Second Vice-President - The Second Vice-President shall be a voting member of the Legislative Committee and shall serve as cvice hair of said Committee during his or her term of office.
The Third Vice-President - The Third Vice-President shall be a voting member of the Education Committee and shall serve as chair of said Committee during his or her term of office.
 
The Secretary - The Secretary shall keep the minutes of all meetings of the Association and meetings of the Executive Board and perform such other duties as stipulated by the Executive Board.
 
The Treasurer - The Treasurer shall render a complete report on the financial status of the Association at its Annual Meeting and perform such other duties as stipulated by the Executive Board.
 

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Article VII - Employees and Agents of the Association

Employees

Executive Director - The Executive Director shall work for the Executive Board and with the President, officers, committees and boards, to implement the programs and policies of the Association as expressed by the general membership, in accordance with terms of a contract drawn up by the Executive Board.

Agents - The Executive Board shall be authorized to contract annually for the services of certain persons whose purpose shall be to help carry out the policies of the Association.

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Article VIII - Boards and Committees of the Association

Permanent Committees and Boards - There shall be one permanent Board and six permanent Committees of the Association: The Executive Board, the Legislative Committee, the Education Committee, the Ethics Committee, the Honorary Membership Committee, the Scholarship Committee and the Website Content Committee.

Only Certified incumbent Full, Unlimited Members may serve as voting members of the permanent boards or committees of the Association. A member may serve on a permanent board or committee only so long as he or she continues to serve as a Collector, a Treasurer, a Collector-Treasurer, a Finance Director, a Chief Financial Officer, or a Business Manager.

Any person elected by the membership or appointed to a permanent board or committee by the Executive Board who is absent from three consecutive meetings of such body for other than extenuating circumstances, shall no longer be considered a member thereof.

The Education and Legislative Committees shall elect from their respective memberships, a vice-chair. The permanent committees shall record minutes of their meetings and furnish copies to the Executive Board through the Association Office.

The Executive Board - The Executive Board shall consist of the officers of the Association and nine members elected by the general membership so that the terms of three members expire annually. Each of the members shall be entitled to one vote at Board Meetings.

All members of the Executive Board must be Certified either as Collectors or Treasurers. The provisions of this clause of the by-laws shall not apply to those being members of the Board at the time of its adoption.

No elected member of the Executive Board shall serve in that capacity for more than three consecutive years, except a person appointed to fill a vacancy on the Board. A past president may serve for three years immediately following the expiration of his or her term as President.

The Executive Board shall appoint the members of the Education Committee as called for in these by-laws, in September of each year. The Executive Board shall appoint the members of the Legislative Committee as called for in these by-laws, in December of each year.

The Executive Board shall appoint the members of the Ethics Committee as called for in these by-laws, as soon as possible after the Annual Meeting.

The Executive Board shall with all expedience, fill all vacancies in offices, boards, and committees of the Association unless otherwise provided for in these by-laws.

The Executive Board by vote of 2/3 of the number of members sitting on the Board, shall have authority to temporarily assume the duties and functions of any officer, committee or board of the Association when situations arise for whatever reason, whereby inaction or wrongful action by any officer, committee or board, would hinder the normal operations of the Association and not be in its best interests. The Executive Board shall cede such authority expeditiously, following the completed resolution of the problem. The Executive Board shall have full power to carry out the purposes of the Association consonant with any and all votes of the general membership, but shall not have the authority to amend these by-laws. It shall meet at regular intervals to conduct a continuing review of the status of the Association and shall, consistent with the wishes and votes of the general membership, take all action it deems necessary to implement and promote the Association’s programs of education, training, legislation, Certification and other. It shall have authority to contract annually for the services of persons and agents it deems necessary to help carry out the purposes of the Association.

The Executive Board shall provide for an annual audit.

The President of the Association shall be the chairperson of the Executive Board.

A quorum shall consist of a majority of the Executive Board. Meetings of the Executive Board may be called at any time by the President or by any three of its members on five days’ previous notice.

The Legislative Committee - The Legislative Committee shall consist of televenmembers, the SFirst Vice President, the econd Vice-President and nine members appointed for staggered three year terms by the Executive Board so that the terms of three members will expire annually. The SFirst ice-President shall serve as its chair. No member shall be permitted to serve on such Committee more than two full terms consecutively.

The Legislative Committee shall concern itself with all matters of legislative interest to the Association and its members. It shall keep informed of all proposed laws relating to management of public funds and other matters of concern to the Association and its members.

It shall formulate annually the legislative program of the Association based on a majority consensus solicited from the membership. The proposed legislative program shall then be submitted timely enough each year to the Executive Board so as to enable the Executive Board to properly discharge its responsibility for transmitting the program to the membership with its recommendations as to priorities and in time for the membership to vote at meeting assembled at the Annual School in August.

The Legislative Committee shall thereafter be responsible for carrying out such program to the best of its ability.

The Legislative Committee shall be responsible for keeping the membership informed on legislative matters and recommend to the Executive Board and the membership, action it deems necessary. Except for emergencies, it shall not have authority to represent the Association unless authorized to do so by vote of the Membership or by the Executive Board.

The Education Committee - The Education Committee shall consist of 10 members, the FThirdVice-President and nine members appointed for staggered three year terms by the Executive Board so that the terms of three members will expire annually. The FThirdVice-President shall serve as its chair. No member shall be permitted to serve on such Committee more than two full terms consecutively.

The Education Committee shall be responsible for all programs related to the education, training, testing and Certification of the members of the Association.

It shall have charge of the Education and Certification program for the Annual School. It shall meet as soon as possible after its formation each year, to draw up an Annual Plan of Education for the members of the Association during the ensuing year. It shall coordinate its plans for the Annual School, the Annual Summer Conference and the regular meetings with the Executive Director.

It shall have charge of the testing of all candidates for Certification. It shall be responsible for examining the qualifications of the candidates for Certification and upon having determined and voted that a candidate meets all the requirements for Certification as prescribed by the Association, it shall award a Certificate to the successful candidate.

The Ethics Committee- The Ethics Committee shall consist of five members. Four members shall be appointed by the Executive Board so that the terms of two members expire annually. The fifth member shall be the President of the Association, who shall preside as Chairperson.

It shall draw up and maintain a Code of Ethics for the members of the Association.

It shall be the responsibility of the Ethics Committee to conduct a continuing review of the activities of the Association so as to assure that members conduct themselves in accordance with the high ideals expressed in the Association’s Code of Ethics.

It shall review all instances brought to its attention, of breach of the Association’s Code of Ethics and shall report same to the Executive Board with its recommendations.

The Honorary Membership Committee - The Officers and Executive Board shall from time to time sit as the Honorary Membership Committee.

It shall receive and consider nominations for honorary membership made in accordance with rules and procedures set by the Committee and make its recommendations for vote by the membership at the Annual Meeting in April of each year.

The Scholarship Committee - The Committee shall consist of seven members. Five members shall be appointed by the President and approved by the Executive Board. The incumbent President and Executive Director shall ex-officio, constitute the remaining two members. Initially appointed members shall be appointed for staggered terms so that one member’s term shall expire each year. All regular appointments made thereafter, shall be for full five year terms. The President shall, with the approval of the Executive Board, make all appointments to fill vacancies to complete unexpired terms.

The Scholarship Committee shall be responsible for determining the successful candidates for the Scholarships. It shall establish criteria and eligibility qualifications to assist in the choice of the successful candidates and shall draw up the necessary application forms, rules and regulations to accomplish that purpose.

The Committee on Website Content - The Committee shall consist of five members, with the President of the Association serving at Ex-Officio and four members appointed for a one year term by the Executive Board. There shall be one member from the Executive Board, the Education Committee, the Legislative Committee, and one appointed at-large by the Executive Board. Sitting Vice Presidents shall not serve on this committee.

The Website Content Committee shall concern itself with all matters of the MCTA website for content and posting of information material concerning the Association and Membership. The Committee will interact with the website provider and its representative(s) to produce a high quality product and service for the Association. The Committee members shall cause to keep the website updated and the Association members informed regarding conferences, meetings, announcements, job postings, legislative updates, and other worthwhile news and information.

No individual may serve as a member of the Committee for more than two full terms consecutively

Other Committees - All Committees of the Association other than the Permanent Boards and Committees, shall be appointed by the President with the approval of the Executive Board. The President shall designate the chairpersons thereof.

The President shall have the authority to fill all vacancies in committees originally appointed by the President.

Only the President, with the approval of the Executive Board, may invite other members, including Associate and Honorary members, to serve on such committees.

Any person appointed to serve on a committee of this Association who is absent from three consecutive meetings for other than extenuating circumstances, shall no longer be considered a member of such committee. The chairperson of the committee shall report such absences to the President and request appointment of a replacement to fill the vacancy.

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Article IX - Nominations and Elections

The Annual Elections of the Association shall be held at the Annual Meeting of the Association in June of each year.

A Nominating Committee of not less than five members shall be appointed in January of each year. The Committee shall consist of one past president and four other members, all of whom are to be appointed by the President with the approval of the Executive Board. No member of the Nominating Committee may be a member of the Executive Board. The names of those so appointed shall be reported to the membership as soon as possible but no later than the next meeting notice.

No person may be nominated for election to an office of the Association unless he or she is a Certified Collector or Treasurer.

The Nominating Committee shall be responsible for drawing up a slate of candidates for all offices in contention, including solicitation of nominations from the membership. The report of the Nominating Committee shall be distributed to the membership before the first week of May and shall be included in the notice of the Annual Meeting in June.

Additional nominations for offices in contention shall be invited and accepted from the floor at the Annual Meeting.

The newly elected President and other officers and Executive Board members shall assume office as of the completion of the Annual Installation Ceremony. Installation ceremonies shall take place at the June Conference of the Association.

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Article X - Code of Ethics and Discipline Procedure

The purpose of the Code of Ethics is to establish ethical and professional guidelines for members of the Massachusetts Collectors and Treasurers Association.

The Discipline Procedure is established to investigate and consider any alleged offense of any member of the Massachusetts Collectors and Treasurers Association.

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Article XI - Amendments

These by-laws may be amended or repealed by a 2/3 vote of eligible voters at an official meeting duly called, provided that notice of the proposed amendment shall have been sent to each member at least ten days prior to such meeting via mail, email or list serve of the Association.

The notice required by this Article shall be forwarded upon request of a majority of the members of the Executive Board or upon the written petition of fifty "full, unlimited" members of good standing.

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Article XII - Scholarship

To enable them to enhance their professional education by attendance at a degree granting institution in the fields of finance, management or public administration, the Association annually, will award scholarships to those deserving members as determined by the Scholarship Committee. The scholarships shall be known as the Aldo F. Luca Scholarships. The amount and number of scholarships to be awarded annually, shall be determined by the Scholarship Committee.

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